OUR SERVICES
We offer an integrated, one-stop solution for leading edge strategic and creative management of associations.
HOW CAN WE HELP YOU SUCCEED?
We know associations because we’ve devoted our lives to serving our community. Our account executives, consultants, meeting planners, marketing specialists, and accountants bring together years of association management expertise, know-how, and “I know what works” to each client’s unique situation. Our agile management approach allows us to quickly adapt to the fast-paced changes we see in today’s association environment.
Full-Service Management
Turn-key management for operating disciplines ranging from membership and marketing to financial support. We also manage daily operations including staffing, office space, and member management.
A la Carte Services
Support in one or more areas of operations is available, including: membership services, strategic planning, event negotiations, planning, and execution; financial management and administration; marketing, web updates and management, social media, publications, and research.
Request for Proposal
Request a proposal from us for association management services.
BOARD DEVELOPMENT, SUPPORT, & EDUCATION
When you work with VPG, we become your partner in taking care of all the details of the Association’s operations, so the Boards and Committees don’t have to. We can handle preparation for Board Meetings and AGMs, assist in nominations processes, record minutes and assist in on-boarding and training of new Board Members.
BUYERS GUIDE
We will optimize your consumer publications to improve sales and give your clients clarity and empowerment in their purchasing choices.
FINANCIAL SERVICES
We will work closely with your Treasurer to ensure that all financial information is reported in a timely and accurate fashion. All preparation of customized monthly or quarterly financial reports with accompanying notes is customized for your association. Our services also include: bank reconciliations, annual and quarterly budgeting/forecasting, audit coordination, A/R, management of signing authorities and maintenance of all accounting and financial records for your association.
MARKETING & COMMUNICATIONS
Talk to us about how we can help with broadening your industry’s awareness through development of a wide array of marketing, communications and PR initiatives for Associations. Understanding your audience and knowing how to reach them are keys to the success of any Association. Van Petten Group’s team understands that a mix of traditional communication channels with a dose of the ever-blossoming social networks is a sure way to get your message heard.
MEMBERSHIP MANAGEMENT
Van Petten group provides the expertise and resources to help you ensure an efficient, professional and tailored service to meet the needs of your Association’s members. Our team will assist in the creation or streamlining of member application process, in the development of membership reporting and database management. We are always seeking new ways to bring the most benefit to our Associations’ members.
OFFICE MANAGEMENT
With Van Petten Group, our office is your office. Centrally located in downtown Chicago, our staff of experts will represent your Association as full-time staff and we will take care of all the arrangements for phone systems, email account, document archiving, mailing, and dedicated team members to provide a physical presence and personal touch.
SOCIAL MEDIA MANAGEMENT
Our social media experts can help your organization create a social media strategy or enhance an existing one. There are so many benefits of having a social media plan for your organization including communicating key messages and industry news, generating leads, showing your brand’s personality, seeking feedback, positioning your organization as a thought leader in the industry and providing real-time customer service.
WEBSITE MANAGEMENT
Your website is often the first impression a prospective member will have of the Association. Van Petten Group staff is experienced in the majority of online platforms, and always ensures that all content and online databases are up-to-date and accurate. We are also able to provide an in-depth website consultation to allow your Association to exceed industry standards.
BANNERS & SIGNAGE
From conferences to golf tournaments and everything in between, Van Petten Group will help you develop clear, concise and creative banners and way-finding for all of your signage needs.
BRAND MANAGEMENT
Van Petten Group’s Creative team will help you and your association strategically develop branding guidelines that suit your brand standards & convey your message in the best way possible. From logo re-design to a total re-brand, Van Petten Group will help implement your vision with utmost efficiency.
IMPACTFUL CREATIVE IDEAS
If your idea is larger than life, bring it to the Van Petten Group team and we will help you develop it. Our creativity knows no boundaries – bring us your vision and we will give you our all!
INVITATIONS & MARKETING
Whether it is for an upcoming conference or an annual social, our team can create exciting and enticing invitations and marketing collateral packages to showcase and highlight your event in dazzling visual prestige.
MARKETING & COMMUNICATIONS
Talk to us about how we can help with broadening your industry’s awareness through development of a wide array of marketing, communications and PR initiatives for Associations. Understanding your audience and knowing how to reach them are keys to the success of any Association. Van Petten Group’s team understands that a mix of traditional communication channels with a dose of the ever-blossoming social networks is a sure way to get your message heard.
SOCIAL MEDIA MANAGEMENT
Our social media experts can help your organization create a social media strategy or enhance an existing one. There are so many benefits to having a social media plan for your organization including communicating key messages and industry news, generating leads, showing your brand’s personality, seeking feedback, positioning your organization as a thought leader in the industry and providing real-time customer service.
WEB & SOCIAL MEDIA CONTENT
Creative content developed for social media and the web is becoming increasingly crucial and necessary, and the Van Petten Group Creative team can help you to put your brand online. We specialize in web banners, creative imagery, Twitter content and more.
WEBSITE MANAGEMENTT
Your website is the often the first impression a prospective client or customer will have of the organization. Van Petten Group staff is experienced with the majority of online platforms, and always ensures that all content is up-to-date and accurate. We are also able to provide an in-depth website consultation to allow your organization to exceed industry standards. Client Website Intake Form
ABSTRACT MANAGEMENT
Full management of abstracts, call for proposals and management of the review process.
AWARDS PROGRAMS
From building the awards program to managing the nominations process, and ending with the awards program itself, Van Petten Group will make it easy for you to ensure that recognition will be received by those within your organization who have contributed so much.
CONFERENCE & CORPORATE EVENTS
From National to International conferences, the VPG Events team works with your organization to plan and execute conferences and events that are in line with your organizational strategy. From concept to delivery, our expert team can help you with everything, including site and venue inspections, contract negotiations, social programming, food and beverage management and much more!
DESTINATION MANAGEMENT
Our elite team of destination management specialists will work closely with the host city of your event to ensure your program is expertly managed. Our close relationship with suppliers around the world will guarantee your event can move from country to country without being disrupted.
EVENT CONSULTATION
Are you organizing an event? Not quite sure what to do next or what timelines you should be working within? Do you need some advice on suppliers? We’d be happy to meet with you to point you in the right direction, and provide tips or event templates.
INCENTIVES
From small local dinner events to day or week-long corporate retreats, we will plan and execute the perfect get-away for you and your team. With relationships across the globe, we are passionate about making your retreat come to life.
BEST PRACTICES
We assist our clients with organizational competencies, including strategic thinking and innovation. We provide creative ideas and benchmarking metrics to help client organizations grow and attain their goals.
EDUCATION PROGRAM MANAGEMENT
We take your informative educational content and make it work for you by providing customized, comprehensive, and flexible support.
FINANCIAL SERVICES
We work closely with your Treasurer to ensure that all financial information is reported in a timely and accurate fashion. All preparation of customized monthly or quarterly financial reports with accompanying notes is customized for your association. Our services also include: bank reconciliations, annual and quarterly budgeting/forecasting, audit coordination, A/R, management of signing authorities and maintenance of all accounting and financial records for your association.
NEW CLIENT ORGANIZATION TRANSITIONS
Our dedicated team leverage comprehensive transition processes that provide cohesion and minimize disruption during this developmental time.
PUBLIC RELATIONS
VPG uses public relations strategies to expertly assists our clients with keeping a fresh and successful public image.