We are always interested in expanding the pool of qualified professionals we can contact as Van Petten Group continues to grow. You are always welcome to submit your resume and cover letter to be considered.

Equal Employment Opportunity
At Van Petten Group, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying.

To apply: Please email resume and salary range to Megan at megan@vanpettengroup.com.

Finance Manager

Job Summary: Manage day-to-day operation of the accounting department. Preparation of accurate and timely monthly financial statements. Follows defined policies for assuring financial controls are in place and being implemented.

Task Description

  • Prepare financial statements for association and foundation clients monthly
  • Manage cash receipts and assure proper coding, invoicing
  • Manage collections and accounts receivable
  • Maintain Quickbooks online account
  • Connect Quickbooks account to client database
  • Prepare various journal entries as needed
  • Assist with preparation of annual budgets
  • Coordinate the outside audit of association and foundation, if requested
  • Fixed asset accounting.
  • Reconcile association and foundation bank accounts
  • New client financial transition duties as needed

Education/Knowledge: 4-year college degree with some emphasis in accounting. 3+ years experience. CPA a plus. 1+ year of non-profit experience required.

Supervision: Under general direction, working from policies and general objectives with little functional guidance.

Account Executive

The Account Executive will be responsible for the overall management of professional association(s) and ensuring contractual obligations are fulfilled to meet or exceed client expectations.  This includes providing leadership for the client(s) and management of internal client teams to coordinate the related activities: membership, events, marketing, communications, sponsorships, professional development, financials, and governance.

Primary Duties & Responsibilities

  • Serve as primary liaison between client organizations (board, volunteers, committees) and internal client team
  • Manage specific strategic initiatives working with the Board of Directors in areas such as membership value, revenue diversification, conference value, and strategic programs in efforts to grow and serve the organization’s mission
  • Create and manage an annual operation’s plan that guides the association(s) activities toward attainment of strategic goals
  • Prepare and manage client financial performance; ensure adherence to budget guidelines and objectives
  • Prepare and present status reports and access to track organizational progress and offer solutions to enhance client success
  • Encourage and assist volunteer leaders, assist board in recruiting talent to volunteer leadership positions and manage volunteer programs and committees
  • Daily communication with staff, board members, members, sponsors, and committee members
  • Strong ability to support volunteer members and partner sponsors to drive a strong sense of community and collaboration
  • Overseeing client team meetings to make sure things are running smoothly

Knowledge & Skills
We are looking for a candidate with demonstrated experience, personal attributes and a track record of success that includes:

  • Leading the growth of a diverse and dynamic organization in an executive role with accountability to the Board of Directors, ideally with direct experience with the public and/or nonprofit sector.
  • Developing and executing strategic operational plans, financial management, and budgeting. Managing effective and efficient operations, member-centric programs and projects. Ability to set appropriate goals and outcomes.
  • Managing communications for public relations, members and member prospects, professional development, conferences, and networking activities. Strong oral and written communication skills.
  • Managing complex relationships and the ability to identify and articulate a strong membership value proposition.
  • Experience as an association executive, board member and/or experience in a role with accountability to a volunteer board.
  • Demonstrated organizational and leadership experience working in a team environment
  • Commitment to diversity and inclusion across a large and varied membership, including an international constituency
  • Possessing aptitude in seeing the big picture while also having an eye for detail; with the ability to have both a visionary mindset while accomplishing task lists
  • Ability to work in partnership with volunteer working groups and other organizations including international partners
  • Ability to negotiate among the demands of multiple competing stakeholder groups
  • Flexibility, versatility, and adaptability, utilizing multiple styles (i.e. can make things happen many different ways)
  • Possessing mental agility and the capacity to execute and bring clarity to ambiguity
  • Possessing political savvy, aware of both internal and external politics; and the ability to deal with changing organizational dynamics

Additional Information

  • Flexible time schedule
  • Willing to work evenings and weekends

Education & Work Experience

  • Bachelor’s degree required
  • Certified Association Executive preferred

VPG Internship Opportunity

If you are in college and interested in learning association management and professional administration from the ground floor of a fast-paced startup environment, we have an amazing opportunity for you! Association Management Company Van Petten Group is looking for a summer intern to assist with daily administrative tasks for our various clients… and this internship is paid!

You’ll help us in every aspect of association management, from website editing in CMS and social media posting, to continuing our outreach to major non-profit associations, developers, and other market influencers.

Join the Van Petten Group family today!


You: A current senior Undergraduate in applicable education path with the desire to pursue Business Administration as a career, or current student enrolled in a Master of Business Administration program, with 15-20 hours per week of availability for this paid internship. Must be robustly knowledgeable of all Microsoft and Adobe Creative Suite applications, as well as Google Document fluent, and an excellent communicator, with demonstrated leadership potential and a self-starter. We are a Pro-Apple environment, and priority will be given to those who are streamlined with this technology (sorry, PC-users, but we’ve had way too many hiccups with your ability to synchronize with our workflows).

This position has the potential after 6-12 months in our Intern roll to move to more hours—and our best employees have! Note: Van Petten Group is willing to provide proof of internship for those who wish to use this position for course credit at your academic institution. Please disclose if you are interested in the course credit option in your cover letter.

Please submit your resume and cover letter by emailing us at megan@vanpettengroup.com. Applicants considered will be contacted directly for an over the phone interview for screening and invited in-person for an interview in downtown Chicago. All applicants will receive notice of their status approximately three weeks from the deadline of this posting.

Fundraising & Sponsorship Manager

The Fundraising/Sponsorship Manager will be responsible for creating, developing, and executing fundraising and sponsorship initiatives for our non-profit clients. More specifically, managing and creating various strategies to raise money for client charities and reaching out and building relationships with current donors and prospects.

Primary Duties & Responsibilities

  • Gain full understanding of the client organization’s fundraising and sponsorship goals
  • Create, develop, and execute fundraising and sponsorship plans and initiatives
  • Identifies prospective business partners and develops strategies to cultivate those relationships; builds and maintains relationships with business partners ensuring they are engaged in appropriate activities unique to their objectives
  • Contact donors (companies and individuals) via phone, email, and letters, etc.
  • Contact prospects/company officers and invite them/their employees to become donors
  • Survey current and previous donors, as necessary, and review results of previous surveys
  • Analyze and research prospective/target donors
  • Work with advertisers and in-house marketing department as needed
  • Organize fundraising events along with the Events Director
  • Create and give presentations for prospective donors when necessary
  • Consistently build relationships with companies and individuals who have previously made donations or have shown interest in the client’s cause


  • Excellent analytical and communication skills, orally, and in writing
  • Must be comfortable in contacting prospects and donors, (companies and individuals) using various media (phone calls, emails, letters, etc)
  • Proficiency with business technology solutions, such as Google Drive: Docs and Sheets, etc.
  • Must be comfortable with learning and accessing the donor management/database program
  • Must be able to learn to systematically manipulate the records in order to target prospects efficiently
  • Must have excellent relationship-building skills and continue building relationships with companies and individuals who have previously made donations and build new relationships with prospective donors

Additional Information

  • Willing to work evenings and weekends for special events

Education and Work Experience

  • Bachelor’s degree preferred
  • 2+ years of sales, fundraising, sponsorship, or association management experience in a corporate environment preferred

Strategic Marketing & Design Director

VPG is seeking a creative and strategic Marketing & Design Director with strong strategy, graphic design, and written competency skills for contractor work/part-time/full-time. Working knowledge of association management a PLUS. Must reside in the Chicago area.

This position is responsible for strategically planning and developing all of the client’s marketing strategies, marketing communications, and website/digital/print design collateral and branding. Creates and develops digital and print materials for clients that align with their mission and goals. Directs the efforts of the fulfillment of the branding, marketing collateral, and communications and coordinates at the strategic and tactical levels with the other functions of the organization.

This position reports to the Executive Director/Account Executive and serves as a member of the senior management team. This position participates with the Board of Directors, Executive Director and other management staff in charting the direction of the organization, assuring its accountability to all constituencies, and ensuring its effective operation. Within the organization, the position has primary working relationships with the Executive Director, senior management team, staff of the Marketing/Communications team, and the service providers as necessary.

Primary Duties & Responsibilities

  • Responsible for strategically planning, creating, and measuring the success of a comprehensive marketing and communications program that will enhance the organization’s image and position within the marketplace and the general public
  • Responsible for strategically planning, designing, developing, and measuring the success of the client’s website(s) to align with their goals and resonate with their membership
  • Responsible for strategically planning, creating, and developing client’s branding, marketing campaigns, collateral, publications, conference materials, and client acquisition efforts, etc.
  • Ensure articulation of organization’s desired image and position, assure consistent communication of image and position throughout the organization, and assure communication of image and position to all constituencies.
  • Responsible for the writing and design plan and development of all organization marketing communications.
  • Leads projects as assigned, such as market research, campaigns, and special events.

Qualifications Required

  • Demonstrated skills, knowledge and experience in the design and execution of websites, design collateral, marketing, communications.
  • Strong creative, strategic, analytical, and organizational skills.
  • Experience developing and managing department budgets.
  • Experience overseeing the implementation of marketing, communications, and design work.
  • Commitment to working with shared leadership and in cross-functional teams. Strong oral and written communications skills.
  • Ability to manage multiple projects at a time.
  • Out-of-town, overnight travel may be required.

Additional Information

  • Flexible time schedule
  • Willing to work evenings and weekends if needed
  • Out-of-town, overnight travel may be required

Education & Work Experience

  • Minimum of 5 years experience in marketing and graphic design or with demonstrated success, preferably in the not-for-profit or association sector.
  • Bachelors degree in business, marketing, design, or related field preferred.
  • Graduate degree in a related field is desirable.
  • Experience working with a Board and/or volunteers is desirable.
  • Experience working for an association or non-profit is desirable.

Continuing Education and Professional Development Director

The Continuing Education and Professional Development (CE/PD) Director is responsible for various organization’s Professional Development and Continuing Education Programs that may include annual meeting and non-annual meeting educational workshops, online courses, webinars, certification and/or accreditation programs. Responsible for strategic planning, budgeting, creation, implementation, management, reporting, and working with the CE/Professional Development Committee as needed. Development and management of Professional Leadership Training Program. Supervise Professional Development Assistant, if applicable.

Primary Duties & Responsibilities
Direct and oversee the CE/PD Programs in all areas including:

  • Development, implementation, management, and evaluation of CE/PD Programs
    • Strategic, operational and budget planning/development and implementation reflective of applicable evolving profession
  • Direct and manage CE/PD activities
  • Identify, produce, deliver timely, quality CE/PD services reflective of the applicable profession
  • Acts as liaison to the Board, committee, member, and staff as needed
  • Various internal/external meetings as required by staff/committees, etc.
  • Formulates and recommends programs, goals, and objectives for CE/PD programs
  • Ensures quality control of consistency that required components of CE/PD programs meet the accreditation/certification standards or other compliance requirements
  • Ensures quality control of compliance in documentation for all activities
  • Acts as a liaison to membership department regarding continuing education requirements and inquiries
  • Conducts evaluation of CE/PD programs and industry-supported events/meetings
  • Creation of online Universal Leadership Training Program for professional societies
  • Serves as the Learning Management System (LMS) go-to resource for membership and CE/PD Assistant
  • Oversees the implementation, updates, and maintenance of Learning Management System
  • Oversees the efficiency of administrative workflow of CE/PD Programs and activities


  • Working knowledge of computers in an Apple Mac environment
  • Experience with Learning Management Systems (LMS)
  • Project management skills
  • Demonstrate excellent oral and written communication skills
  • Must be able to function as part of a team
  • Maintain professional and positive demeanor
  • Good typing skills
  • Proven accuracy and attention to detail

Additional Information

  • Flexible time schedule
  • Willing to work evenings and weekends if needed

Education & Work Experience

  • Bachelor’s degree required
  • 3+ years of association management experience
  • 2+ year of certification/accreditation management experience

Membership Manager

The Membership Manager is responsible for coordination of membership procedures for candidates and for providing various information to the membership and prospects on programs, events, and inquiries.

Primary Duties & Responsibilities

  • Annual Conference
    • Manage entire registration process (offsite & onsite)
    • Oversee pre-conference preparations (badges, ribbons, reg. lists, etc.)
    • Attend conference
    • Attend all pre and post conference meetings
  • Committee Activities
    • Interaction with Membership Committee as necessary
    • Interaction with Education Committee as necessary
  • Customer Service activities
    • Incoming & voicemail calls
    • Copying, faxing, mail
    • Obtain/answer email requests
    • Backup for Member Records Administrator
  • Financial
    • Assist Member Records Administrator with dues payment processing (new and renewals) when necessary
  • Human Resource Activities
    • Supervise Database & Member Records Administrator & Senior Administrator
  • Office management
    • Attend staff meetings
    • Complete monthly timesheets
    • Contribute to Staff-To-Do-List & Agendas
  • Attend professional development programs


  • Working knowledge of computers in a windows environment
  • Demonstrate excellent oral and written communication skills
  • Must be able to function as part of a team
  • Maintain professional and positive demeanor
  • Good typing skills
  • Proven accuracy and attention to detail

Additional Information

  • Flexible time schedule
  • Willing to work evenings and weekends

Education & Work Experience

  • Bachelor’s degree required
  • 2+ years association management experience
  • Certified Association Executive (CAE) a plus

Administrative Manager

The Administrative Assistant is responsible for maintaining the association management software (AMS) databases and large-scale data entry projects for new clients and/or transitioning clients to new database software. Other administrative duties include updating client website content, answering phone calls and responding to general inquiries, office maintenance, conference room meeting set-up and hospitality, ordering office supplies, booking travel plans, and assisting the management staff with administrative tasks.  

Database Support

  • Enter constituent data for all individuals and organizations
  • Maintain databases by merging and deduping records
  • Maintain records
  • Assist with research for keeping records current, update of businesses information, including contact persons for “Primary Contact” for businesses
  • Accurately and efficiently record new data
  • Execute annual database clean-up activity
  • Manage database subscription accounts
  • Generate needed reports from database

Administrative Support

  • Update client website content
  • Answer general office phone calls and respond to general inquiries
  • Office maintenance
  • Conference room meeting set-up and hospitality
  • Order office supplies
  • Book travel plans
  • Assist the management staff with administrative tasks as needed in the areas of association management, marketing, event planning, on-site conference assistance, and registrations, etc.


  • Strong attention to detail, accuracy, and dependability
  • Ability to manage multiple projects simultaneously while meeting deadlines
  • High level of typing accuracy and speed
  • Good working knowledge of Excel
  • Proficient in Internet research/navigation and Microsoft Office suite
  • Experience with Adobe Creative Cloud is a plus, but not required

Additional Information

  • Willing to work evenings and weekends for special occasions

Education & Work Experience

  • Bachelor’s degree preferred
  • 2+ years of administrative experience in a corporate environment
  • 1+ years of association management experience preferred